jan 5, 2023 | Board meetings, Meetings
Here you can find the full protocol (in Swedish) as well as a translated summary.
Styrelsemöte 2022-12-15
3.1 Everyone on the incoming board must have access to new email inboxes and should therefore fill out a form on DISK’s website as soon as possible.
3.2 The Presidium has had a meeting with the inspector and administrative boss at DSV to discuss DISK’s financial situation.
3.3 The board went through and gave feedback on a survey Kista Science City has produced regarding Kista as a location and study environment.
3.4 Marskalksämbetet has given the board a document on medal awarding and urges the board to issue more medals than they currently do.
3.5 Too much food is being bought in, which often leads to things having to be thrown away. The board discussed how to adapt the everyday operation better to throw away less or when to clean out pantry and fridge in Foo Bar.
4.1 The board discussed digital presence at board meetings and how to make them as accessible as possible without board members choosing to only participate digitally.
4.2 The board considered that the lunches in Foo should continue to be served in the coming semester. In order for that work to continue, a new committee was elected.
5.1 The point was postponed.
5.2 The point was postponed.
5.3 The board elected Sofia Lundqvist as café manager for the business year 2023.
5.4 The business section’s statute amendment was approved.
5.5 The board decided to raise DISK’s employees’ salary by 5%.
6.1 The Board discussed that decision points posted shortly before the meeting date led to more discussion than decision. This is something that should be avoided and worked on during the next year.
6.2 The board discussed that a clarification of what constitutes a policy, working document, internal control document, etc. is required. it leads to unnecessary confusion in the current situation.
dec 28, 2022 | Board meetings, Meetings
Here you can find the full protocol (in Swedish) as well as a translated summary.
Styrelsemöte 2022-11-23
3.1 The section representatives must fill in templates so the sitting and the next head of technology can create new DISK user accounts as easily as possible
4.1 The board discusses how the new storage space works and what can be improved
5.1 The Musical & Aesthetic section’s statute amendment was approved
5.2 The board approved a motion to form a new section. The motion will be added to the documents of the annual meeting
5.3 The Business Section, the Sports Section and Insparken’s preliminary business plans were approved
5.4 The board approved a proposal to introduce a new steering document for operational goals for the next three years. The bill will be added to the proceedings of the annual meeting
5.5 Insparkens statute amendment was approved
5.6 The board approved that the budget item for rent and Systemvetardagen’s estimated income was changed.
5.7 Särimners Kultingar’s statute amendment was approved
nov 25, 2022 | Board meetings
Here you can find the full protocol (in Swedish) as well as a translated summary.
Styrelsemöte 2022-11-03
5.1.1 Klubbmästeriets preliminary activity plan is unchanged since last year.
5.1.2 Musikaliska & Estetiska Sektionen has added a paragraph about maintaining the band in its preliminary activity plan.
5.1.3 Näringslivssektionens preliminary activity plan was postponed until the next board meeting.
5.1.4 The point about Sport’s preliminary activity plan was postponed until the next board meeting.
5.1.5 Särimners Kultingar has added paragraphs about reviewing existing policies, have section meetings and events in English but remove game jams since they are done in collaboration with the game development program in their preliminary activity plan.
5.1.6 Insparkens preliminary activity plan was postponed until the next board meeting.
5.1.7 DISKs have added a paragraph on financial survival and bringing rent down to a central level with Stockholms Univeristy in their preliminary activity plan.
5.1.8 The Presidium has drawn up a three-year strategy with long-term goals that will work towards DISK being able to live on.
5.2.1 Klubbmästeriets budget for purchases has been increased due to the increased interest to apply and prices for overall have risen. The remaining budget is not adjusted for inflation, however.
5.2.2 Musikaliska & Estetiska Sektionens budget for purchases, kickoff & celebration dinner has increased.
5.2.3 Näringslivssektionens event revenue has increased and the advertising costs has been lowered.
5.2.4 Sporten has increased the budget for skiweek and added a post for premises costs.
5.2.5 Särimners Kultingar has raised the post for purchases to adjust for inflation and to be able to spend more money on section clothes and materials for spex.
5.2.6 Insparkens income has increased due to sponsors and expenses on events will be adjusted accordingly. Cloth bags need to be bought in and therefore that cost has increased.
5.2.7 Systemetardagen has decided not to use stand screens, the companies will be responsible to bring those themselves. A large wall in the middle as well as carpets for sound reduction will still be purchased.
5.2.8 Kaféets preliminary budget is unchanged.
5.2.9 Marskalkämbetets preliminary budget is unchanged.
5.2.10 Studiebevakningens preliminary budget is unchanged.
5.2.11 Ratatosk preliminary budget is based on the 2019 edition which was completely physical.
5.2.12 The budget post for membership needs to be adjusted as the money that has been spent on the newly introduced levels must be below the correct year’s budget.
nov 9, 2022 | Board meetings
Here you can find the full protocol (in Swedish) as well as a translated summary:
Styrelsemöte 2022-11-03
4.1 Students studying the last year of the game development program have an exhibition on 21/12 and it would be an excellent opportunity for DISK to stand and talk. The board thinks it sounds promising, provided people haven’t gone on leave.
4.2 The computer in Foo Bar needs to be replaced. One of the board members has brought a laptop that can serve as a temporary replacement, at least until a more long-term solution is introduced.
4.3 The board should have a group handover with the next board where they are given a proper introduction to board work. The board plans to compile the handover and finalize the ’role descriptions’ document on 7/12 and hold handover on 15/12.
4.4 There is uncertainty about which policy applies primarily and to whom. The chairman clarifies that first comes the law, then DISK’s decree and then its policy. After that come the policies of the sections.
4.5 Särimner’s Kultingar wants another cabinet so that their undersektion can store their miniatures. All the lockers outside the workroom are taken, but with the activity room moving out, there may be more space in the new lockers.
4.6 It has been awfully hot in the building lately, not only on floor 2. This is probably due to different settings on other floors, but it does not affect us.
5.1 The board decided to change section 7.5.1, 7.5.2 & added 7.5.6 in DISKs policy. On 21/11, everything must have been moved out from the active room.
5.2 The board decided to add a paragraph regarding drugs to DISKs policy.
5.3 The committee responsible for the PROG1 seating will not have time to do it. The board decides to hand over the responsibility to other members and work on it at the next board workshop.
nov 9, 2022 | Board meetings
Here you can find the full protocol (in Swedish) as well as a translated summary.
Styrelsemöte 2022-10-20
3.1 All board members have received a questionaire from the election committee which they must fill in as soon as they can.
4.1 The board discusses producing several compendiums for courses. However, it is up to each course manager to produce one, the presidium will talk to the supervisor about this.
5.1 The board decided to support Musikhjälpen by holding a fundraising pub on 14/12.
5.2 At a previous meeting, it was decided that furniture should be moved out of the active room as it is to be converted into a room for our employees to relax in. the board decided to buy in furniture for this with a maximum ceiling of SEK 8,000.
5.3 The generals of Ratatosk were chosen!
5.4 Alexander Jaxgård was elected as a member of the board as the student safety representative as well as education responsible.
okt 7, 2022 | Board meetings
Here you can find the full protocol (in Swedish) as well as a translated summary.
Styrelsemöte 2022-09-28
2.9.1 The information functionary has arranged a channel where the board members can follow the work carried out at the workshop continuously.
2.9.2 The board abolished the committee as the newly elected deputies can help with the tasks.
2.9.3 The PROG1-sitting Committee has scheduled a meeting next week.
2.9.4 The financial accountants are skeptical of the proposal. DISK does not own the corps premises Foo Bar, which means that DSV must approve the installation first.
3.1 Foo Bar has been improved with new curtains, an AC for the beer room and a new agreement with Tomp which will mean new coolers for the drinks. What will be done with the old coolers has not yet been decided.
3.2 The Närs-day is a new event that the Business Section will arrange on 12/10. Everyone on the board can help spread the word.
3.3 A share point to gather documentation about the nice sitting has been set up.
3.4 The deadline for the sections to set preliminary budgets is the end of October.
4.1 Fire training in DSV’s premises has been delayed due to corona. The board discussed requirements for event managers to have fire training, who should attend the next training session and whether DSV can cover the costs.
4.2 Discussion about introducing a basic education was held. It is to educate members to be responsible for activities in Foo Bar where they do not serve alcohol. An event & education committee to continue the work was formed.
4.3 The board further discussed responsibility levels for activities in Foo Bar. The work will continue within the event & education committee.
4.4 The board discussed the section representatives and how the communication between them work and how it can be improved.
5.1 The event manager must decide when the next cleaning day will take place and inform the members when the date has been set.
5.2 The activity room is filled with things and should be emptied. The board will convert it into a break room for the staff and move the storage to new cabinets behind the curtain in Foo Bar and to the catacombs.
5.3 The board decided that DISK’s annual meeting will take place on 30/11 at 6 p.m.
5.4 The board decided that a meeting to discuss access levels will be held on 26/10 at 10 am. All board members from all sections are invited.
5.5 New signatories were elected.
