Protocol Board Meeting 2022-03-03

Protocol Board Meeting 2022-03-03

Here is the full protocol (in Swedish) as well as a translated summary:

Styrelsemöte 2022-03-03.pdf

4.1 Our supplier of bread that is used to make sandwiches in the café have closed down. We are looking into new potential suppliers and solutions

5.1 The board discussed means of marketing toward members that are not ACTIVE within the different sections. It was suggested to move tv-screens, but foremost to be present physically in the green area and talk to students, as courses will be held on campus during period C-D
5.2 The board will look into what is stored in ”the catacombs” and create an updated inventory list that will be updated each semester
5.3 The President suggested to have frequent individual meeting with each board member to get a better grasp over their personal situation as well as well-being. These meetings will occur on a monthly basis
5.4 There is new shelf in Aktivrummet and the sections shall go through the contents of their respective boxes and create an updated inventory list that will be updated each semester
5.5 A committee to discuss the management of out venues during pub-nights was established
5.6 The IT Manager suggested to switch to Microsoft Bookings for booking Foo Bar, but its does not seem to have the option of ”recurring events” which is mandatory for Event Manager.
5.7 The IT Manager informs that the account used for sales in the café and Foo Bar in connected a personal name and not the Union. This needs to be investigated whether its possible to make it an organisational account.
5.8 The board had decided that only board members (including the sections’ boards) shall have access to the corridor that goes between the café and Foo Bar. This is to reduce the amount of unnecessary entering. It was concluded that the amount of people that are part of a board is enough to consider it as availability and an SA-card is always given during events for access.
5.9 The Treasurer informed that we got an invoice for a yearly subscription for an interactive catalogue that is not really used. The Board decided to cancel the subscription if possible as the ”hosting-period” has not yet begun.

6.1 DISK will apply for a non-profit status with Techsoup to use their services
6.2 The documents regarding bookings of Foo Bar need to be examined and updated. A group of board memebers is appointed to do this.
6.3 This point was tabled until the next meeting
6.4 The Merch-committee presented a new design for the keychain. The board decided to order 1000 pieces in accordance with the design.
6.5 The decision of signatory taken during Board Meeting 2022-01-20 was not approved by the bank as it was not clear enough who would be signing individually or in association. The decision was revoked.
6.6 A re-phrased decision item for signatories was presented, with clarification of which board roles will be signing individually or in association.



Old protocols can be found in the tabs DISK > Documents o here

Protocol Board Meeting 2022-03-03

Protocol from Board Meeting 2022-02-10

Here is the full protocol (in Swedish) as well as a translated summary:

Styrelsemöte 2022-02-10.pdf

4.1 DISK’s economic auditors attended the meeting to introduce themselves and talk about DISK’s economical situation
5.1 DISK will request funds from SSSRFS for Insparken
5.2 As soon as the Covid-19 virus is no longer classified as a danger to society, DISK KM will reintroduce the drink DISK-O-kulan
5.3 The Communications Manager has created LinkedIn banners that all board members will use on their private accounts for marketing purposes. The sections are responsible to create their own section-specific banners if they want such
5.4 The Access-committee was established to manage questions and inquiries regarding access to Foo Bar
6.1 The Generals for Ratatosk proposed that the tickets reserved for the board shall be subsidized like earlier years
6.2 EKMEK was moved to March 16th to give the board and the sections more time to prepare the documents needed
6.3 The Merch-committee has found a new supplier for the board shirts. The board will order a sample to examine the quality

Old protocols can be found in the tabs DISK > Documents or here

Summon to Economic Union Meeting 2022

Hello, all dear members! 

This is the official meeting notice for DISKs economic union meeting, EKMEK, which takes place March 16th, 2022. 

At EKMEK, we annually go through our budget, elect a new nomination committee, statute changes and other fun things! EKMEK is a fantastic opportunity for members of DISK to get insight in the board’s work and be able to affect the what the union works for.  

To be granted right of presence, expression, and voting, you need to be a member of DISK. Support members have right of presence and expression.  

Everyone who attends the meeting will get a food coupon that can be used in Foo bar the same evening!
We welcome you to Lilla Hörsalen, 18.00 on March 16th

The agenda (in Swedish) for the meeting can be found here.

Relieving of the 2021 board of DISK

The nomination committee shall according to the statues of DISK, § 8.1, relieve the board of DISK on the 1st of October at the latest.

Despite the fact that a considerable part of this year still remains, the year of 2022 is fast approaching. With this, the nomination committee hereby formally relieves the 2021 board of DISK and now the work begins to find board members for the upcoming year.

If you are interested in becoming a part of the board of DISK you may submit your candidature via this form.

You may also nominate someone else if you think they would be a good fit for the board, but it is important to ask this person beforehand.

All submissions will be considered confidential and handled with secrecy. Only the names which are finally nominated by the nomination committee will be presented. Whoever is not nominated by the nomination committee may present themselves as a candidate or nominate someone else during the election meeting, presuming they are members of DISK.

Please note that all candidates who are elected to the board must be full members of DISK for the year that they are nominated to.

Candidatures, nominations and other questions may be sent to val@disk.su.se

Mvh,

Nomination Committee of DISK through Linnea Eriksson, committee head